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Attendance & Leave
Manual

Instructions

Introduction

Attendance (Part 20)

Absence with Pay
(Part 21)

Leaves Without Pay (Part 22)

Drawing of Earned Credits Upon Separation
(Part 23)

Crediting Other Public Service Employment as State Service (Part 24)

Suspension of Rules
(Part 25)

Applicability (Part 26)

Appendices

A. Civil Service Attendance Rules

B. Calendar of Legal Holidays & Religious Holy Days

C. Alternative Work Schedules

D. Part-Time Employment

E. Seasonal Employment

F. Attendance Rules for Managerial/Confidential Employees

G. Reciprocal Agreements

H. Leave Donation

I. Family & Medical Leave Act

Disclaimer

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Part 21 - Absence with Pay

TABLE OF CONTENTS

P-1

Section
Title
Page
Issued
21.1
 Sundays and Holidays    
  Purpose
1
1/91
  Background and Historical Note
1
1/91
  Eligibility
1
1/91
  Holidays
1
1/91
  Election Day
2
1/91
  Observance by Veterans of Memorial Day and Veterans' Day When These Days Fall on a Saturday
2
1/91
  Special Holidays
2
1/91
  Holiday Observance and Holiday Work
2
1/91
  Earning and Crediting Holiday Leave Time
3
1/91
  Use of Holiday Leave Credits
4
1/91
  Transfer of Holiday Credits
4
1/91
  Restoration of Unused Holiday Leave Credits
4
1/91
  Part-Time Employees
5
1/91
  Per Diem and Hourly Employees
5
1/91
  Holiday Shift
6
1/91
  Attendance at Conference, Meeting or Institute on Holiday
6
1/91
  Employees on Compensation Leave, Sick Leave at Half-Pay, Military Leave or Leave Without Pay
6
1/91
  Related Legal Provisions
8
1/91
       
  Contract Items    
  Holiday Observance
C-1
1/91
  Dr. Martin Luther King Jr. Day
C-3
1/91
  Designation of Floating Holidays
C-4
1/91
  Observance of Saturday Holidays -
Part-Time Employees
C-6
1/91
  Anticipated Eligibility to Observe Holidays
C-7
1/91
  Holiday Pay - General Provisions
C-8
1/91
  Saturday Holidays
C-8
1/91
  Holiday Pay and Overtime
C-8
1/91
  Holiday Pay - Special Holidays
C-10
1/91
  Election Day
C-10
1/91
  Memorial Day, Independence Day
and Veterans' Day
C-10
1/91
 

Holiday Pay - Special Compensation Thanksgiving and Christmas Holidays
C-12
1/91
 

Holiday Pay - Holiday Call-In
C-13
1/91

P-2

Section
Title
Page
Issued
21.1
 Sundays and Holidays (continued)    
  Holiday Accruals
C-14
1/91
  Use of/or Payment for Holiday Time Accrued as Vacation
C-16
1/91
  Transfer to These Units
C-16
1/91
  Holiday Scheduling
C-17
1/91
  Holiday Shift Designation
C-18
1/91
       
21.2
 Vacation    
  Eligibility
1
1/91
  Continuous Service
1
1/91
  Earning Vacation
2
1/91
  Accrual Rate First Through Seventh Year
2
1/91
  Twenty-Day Accrual Rate
3
1/91
  Crediting Vacation
4
1/91
  Civil Service Commission Reinstatement
4
1/91
  Crediting Other Public Service Employment as State Service for Vacation Purposes
4
1/91
  Per Diem or Hourly Employees
4
1/91
  Part-Time Employees
5
1/91
  Changes in Percentage of Employment
5
1/91
  Anniversary Date for Vacation Purposes
6
1/91
  Advanced Vacation Bonus Dates
7
1/91
  Maximum Accumulation of Vacation Credits
8
1/91
  Military Leave of Absence
9
1/91
  Use of Vacation Credits
9
1/91
  Transfer of Vacation Credits
10
1/91
  Restoration of Unused Vacation Credits
11
1/91
       
  Contract Items    
  Additional Vacation Credit
C-1
1/91
  Definition of Continuous Service
C-1
1/91
  Verification of Service
C-2
1/91
 

Crediting Additional Vacation

C-2
1/91
 

Advanced Vacation Credit

C-2
1/91
 

Use, Transfer, Restoration of and Cash Compensation for Vacation Credit

C-2
1/91
 

Vacation Credit Accumulation

C-3
1/91
 

Minimum Units of Liquidation

C-5
1/91
 

Maximum Accumulation

C-6
1/91
 

Exception to the 40-Day Maximum

C-6
1/91
 

Cash Compensation for Vacation

C-8
1/91
 

Transfer of Vacation Credits

C-8
1/91

P-3

Section
Title
Page
Issued
21.2
 Vacation (continued)    
  Notification to Employees of Vacation Accruals
C-8
1/91
  Liquidation of "Excessive" Vacation Accruals
C-9
1/91
  Employee Requests for Vacation
C-10
1/91
  Vacation Scheduling
C-12
1/91
       
21.3
 Sick Leave    
 

Purpose
1
5/94
 

Eligibility
1
5/94
 

Earning and Crediting Sick Leave

2
5/94
  Use of Sick Leave Credits
3
5/94
  Notification
6
5/94
  Minimum Units of Liquidation and Recordkeeping
6
5/94
  Documentation
7
5/94
  Medical Examinations
7
5/94
  Transfer of Credits
8
5/94
  Restoration of Unused Sick Leave Credits
10
5/94
  Related Legal Provisions
11
5/94
       
  Contract Items    
  Maximum Accumulation
C-1
1/91
  Transfer of Credits
C-1
1/91
  Restoration of Unused Sick Leave Credits
C-2
1/91
  Rate of Accumulation
C-3
1/91
  Minimum Units of Liquidation
C-5
1/91
  Leave for Bereavement or Family Illness
C-6
1/91
  Use by Disabled Veterans
C-8
1/91
  Advance Notification of Sick Leave Absence
C-9
1/91
  Written Requests for Leave
C-10
1/91
 

Use of Other Leave Credits

C-11
1/91
 

Medical Certificates

C-12
1/91
 

Confidentiality of Medical Certificates

C-12
1/91
 

Medical Diagnosis

C-13
1/91
 

Notice of Medical Certificate Requirement

C-14
5/94
 

Medical Examination before Return to Duty

C-16
1/91
 

 

    
21.4

Extended Sick Leave

   
 

Purpose
1
5/94
  Eligibility
1
5/94
  Advancing of Sick Leave for Personal Illness
1
5/94
  Advancing Sick Leave for Training Guide Dogs
2
5/94
  Repayment
3
5/94
       
21.5
 Sick Leave at Half-Pay    
  Purpose
1
5/94
  Eligibility
1
5/94
  Amount of Sick Leave at Half-Pay
3
5/94
  Limitations on the Granting of Sick Leave at Half-Pay
5
5/94

P-4

Section
Title
Page
Issued
21.5
 Sick Leave at Half-Pay (continued)    
  Termination of Sick Leave at Half-Pay
5
5/94
  Agency Policy and Procedures on Sick Leave at Half-Pay
6
5/94
  Vacation, Sick Leave, Personal Leave and Holidays
8
5/94
       
  Contract Items    
  Sick Leave at Half-Pay - CSEA Units
C-1
1/91
  Probationary Employees
C-2
1/91
  Continuous Service
C-3
1/91
  Maximum Grant Permitted
C-3
1/91
  Employee Requests for Sick Leave at Half-Pay
C-3
1/91
  Sick Leave at Half-Pay for Less Than Full Day Absences
C-4
1/91
  Sick Leave at Half-Pay Prior to Completion of the Minimum Required Period of Absence
C-4
1/91
  Determinations of Permanent Disability
C-5
1/91
  Sick Leave at Half-Pay - PS&T Units
C-6
1/91
  Maximum Grant Permitted
C-6
1/91
  Probationary Employees
C-10
1/91
  Employee Requests for Sick Leave at Half-Pay
C-10
1/91
  Sick Leave at Half-Pay for Less Than Full-Day Absences
C-10
1/91
  Determinations of Permanent Disability
C-11
1/91
       
21.6
 Personal Leave    
  Purpose
1
1/91
  Eligibility
1
1/91
  Personal Leave Anniversary Date
1
1/91
  Crediting of Personal Leave
2
1/91
  Use of Personal Leave Credits
2
1/91
  Denial of the Use of Personal Leave
4
1/91
  Transfer of Personal Leave Credits
4
1/91
 

 

    
 

Contract Items

   
 

Use of Personal Leave

C-1
1/91
 

Special Contract Provisions

C-1
1/91
 

General Provisions

C-2
1/91
 

Use of Personal Leave

C-2
1/91
 

Requests to Use Personal Leave

C-3
1/91
 

Unused Personal Leave Cancelled

C-3
1/91
 

Use of Personal Leave Prior to Separation or Anniversary Date

C-3
1/91
 

Use of Personal Leave During Probationary Period

C-4
1/91

P-5

Section
Title
Page
Issued
21.6
 Personal Leave (continued)    
  Minimum Units of Liquidation
C-5
1/91
  Rate of Accumulation
C-6
1/91
  Written Requests for Leave
C-11
1/91
       
21.7
 Leave for Extraordinary Weather Conditions    
  Purpose
1
1/91
  Eligibility
1
1/91
  Absences and Early Departures - Charge to Credits
1
1/91
  Late Arrivals - May Be Excused
1
1/91
  Suspension of Attendance Rules
2
1/91
  Announcements of Closing of State Offices
2
1/91
       
  Contract Items    
  Leave for Extraordinary Weather Conditions
C-1
1/3/87
       
21.8
 Workers' Compensation Leave    
  Purpose
1
1/91
  Eligibility
1
1/91
  Procedures for Granting Workers' Compensation Leave
1
1/91
  Controverted Cases
2
1/91
  Amount of Leave to be Granted
2
1/91
  Calculation of Amount of Leave
2
1/91
  Earning of Vacation and Sick Leave Credits
4
1/91
  Holiday Observance
4
1/91
  Award Credited to State
4
1/91
  Restoral of Leave Credits
4
1/91
  Medical Examinations
5
1/91
  Procedures Upon Denial of Benefits
5
1/91
 

 

    
 

Contract Items

   
 

Workers' Compensation Program

C-1
1/91
 

Roles and Responsibilities

C-2
1/91
 

Workers' Compensation Program Provisions

C-4
1/91
 

Leave Program

C-10
1/91
 

Introduction
C-10
1/91
 

Eligibility
C-11
1/91
 

Denial of Leave Benefits

C-11
1/91
 

Pay During Leave - Full Pay

C-12
1/91
 

Pay During Leave - Half-Pay

C-12
1/91
 

Section 71 Civil Service Law

C-12
1/91

P-6

Section
Title
Page
Issued
21.8
 Workers' Compensation Leave (continued)    
  Return to Duty on a Reduced Schedule or to a Limited Duty Assignment
C-13
1/91
  Earning Vacation and Sick Leave Accruals, Crediting Personal Leave and Holiday Observance
C-14
1/91
  Reimbursement to State
C-14
1/91
  Restoration of Leave Credits
C-14
1/91
  Medical Examinations
C-15
1/91
  Waiting Period
C-15
1/91
  Determination of Waiting Period
C-15
1/91
  Determination of Waiting Period for Employees Who Work Less Than Five Days Per Week
C-16
1/91
  Waiting Period Must be Charged to Available Credits
C-16
1/91
  Advancing of Credits to Cover Absence During Waiting Period
C-16
1/91
  No Restoration of Credits Used During Waiting Period
C-17
1/91
  Hearings or Ordered Medical Examinations During Waiting Period
C-17
1/91
  Holidays Which Fall During Waiting Period
C-17
1/91
  Suspension of Waiting Period
C-18
1/91
  Waiver of Waiting Period
C-18
1/91
  Reconstruction of Leave Record Following Waiver or Suspension of Waiting Period
C-19
1/91
  Supplemental Pay Program
C-20
1/91
  Introduction
C-20
1/91
  Eligibility
C-20
1/91
  Waiting Period
C-21
1/91
  Advanced Leave
C-22
1/91
  Compensation Benefit
C-23
1/91
  Status
C-24
1/91
  Section 71 - Civil Service Law
C-24
1/91
  Earning Leave Credits
C-25
1/91
  Use of Leave Credits
C-26
1/91
  Recrediting Leave Credits
C-26
1/91
  Restoring Leave Credits
C-27
1/91
 

Holidays
C-28
1/91
 

Other Leaves

C-28
1/91
 

Controverted or Contested Claims

C-29
1/91

P-7

Section
Title
Page
Issued
21.8
 Workers' Compensation Leave (continued)    
  Priority Medical Examinations
C-30
1/91
  Consultant Medical Examinations Thru SIF
C-31
1/91
  Return to Work Examinations
C-31
1/91
  Medical Documentation
C-31
1/91
  Return to Duty on a Reduced Schedule or to a Limited Duty Assignment
C-32
1/91
  Record Keeping
C-32
1/91
       
21.9
 Leave for Subpoenaed Appearance and Jury Attendance    
  Purpose
1
1/91
  Eligibility
1
1/91
  Conditions Under Which Leave is Granted
1
1/91
  Appearance Before a Quasi-Judicial Board or Law Enforcement Body
2
1/91
  Disqualification, Exemption, Excusal and Postponement from Jury Service
2
1/91
  Extent of Leave
3
1/91
  Compensation
4
1/91
  Related Legal Provisions
4
1/91
       
  Contract Items    
  Leave for Subpoenaed Appearance and Jury Attendance
C-1
1/3/87
       
21.10
 Leave for Civil Service Examinations    
  Purpose
1
1/91
  Eligibility
1
1/91
  Conditions Under Which Leave is Granted
1
1/91
  Amount of Time to be Granted
2
1/91
  Time Off to Review or Appeal an Examination
2
1/91
       
  Contract Items    
 

Work Shifts Immediately Prior to Examinations

C-1
1/3/87
 

 

    
21.11

Leave for Quarantine

   
 

Purpose

1
7/92
 

Eligibility
1
7/92
 

Termination of Leave

1
7/92
 

Earning Time Credits

1
7/92
 

Medical Certification

1
7/92

P-8

Section
Title
Page
Issued
21.12
 Leaves Required by Law or Negotiated Agreement    
  Purpose
1
1/3/87
  Eligibility
1
1/3/87
  Military Leave
1
1/3/87
  Military Leave Without Pay
1
1/3/87
  Military Leave With Pay
2
1/3/87
  Conflict Between Work and Military Duty Required
3
1/3/87
  Leave Credits
5
1/3/87
  Leave for Veterans on Memorial Day, Independence Day and Veteran's Day
6
1/3/87
  Leave for War Veterans to Continue Study
6
1/3/87
  Time Off to Vote
7
1/3/87
  Sick Leave for Per Diem Employees
8
1/3/87
  Vacation for All Employees
8
1/3/87
       
  Contract Items    
  Leave for Professional Meetings
C-1
1/91
  Employees Directed to Attend Professional Conferences
C-1
1/91
  Leave for Professional Examinations
C-2
1/91
  Employee Organization Leave - All Unit Provisions
C-3
1/91
  Holidays and Pass Days
C-3
1/91
  Eligibility of Employees in "Other" Negotiating Units
C-3
1/91
  Leave for Social Activities
C-4
1/91
  Employee Organization Leave - CSEA
C-5
1/91
  Employee Organization Leave - PEF
C-15
1/91
  Employee Organization Leave - Council 82
C-19
1/91
       
21.13
 Leave for Civil Defense Duties    
  Purpose
1
1/91
 

Eligibility
1
1/91
 

Amount of Leave

1
1/91
 

Applicability for Volunteer Fire Fighters

2
1/91
 

Related Legal Provisions

2
1/91

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