Advisory Memorandum No. 2014-02

Section 21.1 Holidays - April 2014

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TO: Manual Recipients
FROM: Blaine Ryan-Lynch, Director of Staffing Services
SUBJECT: Special Holiday Waiver Memoranda of Understanding for Security Supervisors Unit (SSpU), Security Services Unit (SSU) and Agency Police Services Unit (APSU)

The Governor’s Office of Employee Relations has signed Memoranda of Understanding (MOUs) with Council 82, the New York State Correctional Officers and Police Benevolent Association, and the Police Benevolent Association of New York State, Inc. extending the benefits provided for employees in the Security Supervisors Unit (SSpU), the Security Services Unit (SSU), and the Agency Police Services Unit (APSU), formerly known as Agency Law Enforcement Services (ALES) Unit, entitled Waiver of Holiday Work Option for Military Veterans.  Questions concerning this benefit, which is described below, may be referred to the Attendance and Leave Unit of this Department at (518) 457-2295.

Eligibility
In order to be eligible for these benefits, an employee must be an eligible veteran as described in Section 63 of the Public Officers Law or an honorably discharged former reservist covered by Section 249 of the Military Law.  See the attached SUMMARY OF BENEFITS UNDER PUBLIC OFFICERS LAW, SECTION 63 AND MILITARY LAW, SECTION 249 for a discussion of these law benefits.

Duration of the MOUs
The benefits provided by the MOUs apply to Memorial Day, May 26, 2014, Independence Day, July 4, 2014, and Veterans’ Day, November 11, 2014.  The MOUs expire December 31, 2014 unless extended by mutual agreement of the parties.

Benefit Description
The MOUs permit certain veterans, who are eligible under Section 63 of the Public Officers Law for holiday benefits (law benefits) in connection with May 26 (Memorial Day) and November 11 (Veterans’ Day), to file a different holiday waiver (Special Holiday Waiver) for contractual holiday compensation benefits for those two holidays.  Specifically, veterans in the Security Supervisors Unit, Security Services Unit, or Agency Police Services Unit covered by Public Officers Law Section 63 may opt to receive holiday pay or holiday leave (contractual benefit) for work on Memorial Day 2014 and Veterans’ Day 2014, regardless of their holiday compensation election for all other holidays.  The same election must apply to both holidays.  

The MOUs also permit certain former reservists who are eligible under Section 249 of the New York State Military Law for holiday benefits (law benefits) in connection with the Independence Day holiday to file a different holiday waiver (Special Holiday Waiver) for contractual holiday compensation benefits for that holiday.  In other words, former eligible reservists in the SSpU, SSU or, APSU who are covered by Section 249 of the Military Law may opt to receive holiday pay or holiday leave (contractual benefit) for work on Independence Day, July 4, 2014, regardless of their election for all other holidays.

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An employee who is both an eligible veteran under Section 63 of the Public Officers Law and an eligible former reservist covered under Section 249 of the Military Law may file a Special Holiday Waiver as an eligible veteran and/or as an eligible former reservist.

Relationship of Regular and Special Holiday Waivers
For purposes of this discussion, a holiday waiver under Article 16.2 of the negotiated agreements continues to be applicable to all holidays (except as modified by a Special Holiday Waiver under the MOUs), and is referred to as a Regular Holiday Waiver option.

• Employees in these units who have a Regular Holiday Waiver option of holiday pay for work on holidays (either by default because they never filed a waiver or because they filed a waiver electing holiday pay) receive holiday pay for all holidays unless they file Special Holiday Waivers as eligible veterans for Memorial Day and Veterans’ Day 2014 and/or as eligible former reservists for Independence Day 2014, who elect to receive holiday leave for those special holidays.

• Employees in these units who have a Regular Holiday Waiver option of holiday leave for work on holidays continue to receive holiday leave for all holidays unless they file Special Holiday Waivers as eligible veterans for Memorial Day and Veterans’ Day 2014 and/or as eligible former reservists for Independence Day 2014, who elect to receive holiday pay for those special holidays.

Dates for Filing Waivers
The benefits granted by the MOUs are available in calendar year 2014.  The benefits are available for Memorial Day, May 26, 2014, Veterans' Day, November 11, 2014, and/or Independence Day, July 4, 2014. 

Eligible employees may file a Special Holiday Waiver under the MOUs for the Memorial Day, Veterans' Day, and/or Independence Day holidays during the Special Holiday Waiver Election Period from April 1, 2014 through May 15, 2014.

Appointment to State Service
Employees in these units who enter State service after May 15, 2014 may file both a Regular Holiday Waiver and/or a Special Holiday Waiver at time of appointment to State service. 

Transfer From Other Units
For employees who transfer into these units after May 15, 2014, all holidays are governed by the Regular Holiday Waiver (and, in the case of transfer from the SSpU, SSU, or APSU, the Special Holiday Waiver, if any) filed in their previous position and they may not file new Waivers at time of transfer to this unit.  If the program is continued in subsequent years, those employees' first opportunity to file a Special Holiday Waiver would occur between April 1 and May 15 of the year following their transfer into the SSpU, SSU, or APSU position.

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Employees retain the ability to change their Regular Holiday Pay option each year during the open period between April 1 and May 15 as provided in Article 16.2 of the negotiated agreements.

Impact of Expiration of MOU
The MOUs expire December 31, 2014 unless extended by mutual agreement of the parties. 

In the event these provisions are not extended by mutual agreement of the parties, Special Holiday Waivers will no longer be in effect beginning with calendar year 2015 and the Regular Holiday Waiver option will apply to all holidays, including Memorial Day, Veterans’ Day, and Independence Day.

If the parties agree to extend these provisions beyond calendar year 2014, an employee’s Regular Holiday Waiver option will again apply to all holidays including Memorial Day, Veterans’ Day, and Independence Day, unless the employee files a new Special Holiday Waiver during the next applicable open period.

Employees retain the ability to change their Regular Holiday Pay option each year during the open period between April 1 and May 15 as provided in Article 16.2 of the negotiated agreements.

Special Holiday Waiver Form
A Special Holiday Waiver form for this purpose is attached. Agencies may adapt the form to meet their needs provided it continues to include all the information on the attached form.

Benefits Under Negotiated Agreements
Apart from providing the opportunity to file a Special Holiday Waiver for Memorial Day, Veterans’ Day, and/or Independence Day 2014, the MOUs do not modify holiday benefits available under the negotiated agreements.

Employees in the SSpU, SSU, and APSU continue to add holiday leave to vacation credits subject to applicable vacation maximums, regardless of whether that holiday leave is earned in connection with a Regular Holiday Waiver option or a Special Holiday Waiver.

Benefits Under Law
The MOUs do not in any way modify benefits available under Section 63 of the Public Officers Law or Section 249 of the Military Law.

Attachments
Summary of Benefits Under Public Officers Law, Section 63 and Military Law, Section 249
Special Holiday Waiver Form

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