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Attendance & Leave
Manual

Instructions

Introduction

Attendance (Part 20)

• 20.1 Basic Workweek
• 20.2 Record of Attendance
• 20.3 Tardiness

Absence with Pay
(Part 21)

• 21.1 Sundays & Holidays
• 21.2 Vacation
• 21.3 Sick Leave
• 21.4 Extended Sick Leave
• 21.5 Sick Leave at Half-Pay
• 21.6 Personal Leave
• 21.7 Leave for Extraordinary Weather Conditions
• 21.8 Workers' Compensation Leave
• 21.9 Leave for Subpoenaed Appearance and Jury Attendance
• 21.10 Leave for Civil Service Examinations
• 21.11 Leave for Quarantine
• 21.12 Leaves Required by Law or Negotiated Agreement
• 21.13 Leave for Civil Defense Duties

Leaves Without Pay (Part 22)

• 22.1 Leave of Absence; Duration
• 22.2 Successive Leaves of Absence

Drawing of Earned Credits Upon Separation
(Part 23)

• 23.1 Payment for Accruals Upon Separation
• 23.2 Payment for Accruals Upon Entry into Armed Forces
• 23.3 Payment for Overtime Accruals Upon Appointment, Promotion or Transfer

Crediting Other Public Service Employment as State Service (Part 24)

Suspension of Rules
(Part 25)

• 25.1 Emergency Required for Suspension of Rules

Applicability (Part 26)

• 26.1 To Whom Rules Apply
• 26.2 Exceptions
• 26.3 Rules Applicable to Employees in Negotiating Units

Appendices

A. Civil Service Attendance Rules

B. Calendar of Legal Holidays & Religious Holy Days

C. Alternative Work Schedules

D. Part-Time Employment

E. Seasonal Employment

F. Attendance Rules for Managerial/Confidential Employees

G. Reciprocal Agreements

H. Leave Donation

I. Family & Medical Leave Act

Disclaimer

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Appendix G - Reciprocal Agreement on Transfer of Leave and Service Credits

PARTIES: New York State Department of Civil Service
and
NYS Teachers' Retirement System

PURPOSE: To facilitate the movement of employees to and from positions subject to the Attendance Rules for Employees in New York State Departments and Institutions, and the Attendance Rules for Employees of the NYS Teachers' Retirement System excluding employees appointed to positions designated as "management" by the NYS Teachers' Retirement System.

TERMS: It is hereby agreed that leave and service credits shall be transferred and accepted as provided below. The following shall apply only to movement between positions subject to the Attendance Rules for Employees in New York State Departments and Institutions and the Attendance Rules for Employees of the NYS Teachers' Retirement System excluding employees appointed to positions designated as "management" by the NYS Teachers Retirement System who are covered by the Manager/Executive Plan.

A. Sick Leave, Vacation and Personal Leave

Upon movement of an employee between a position subject to the Attendance Rules for Employees of the NYS Teachers' Retirement System and a position subject to the Attendance Rules for Employees in New York State Departments and Institutions, sick leave, vacation and personal leave accruals shall be transferred in the same manner and subject to the same restrictions and limitations as would apply if such movement were between two positions subject to the Attendance Rules for Employees in New York State Departments and Institutions.

B. Vacation Accrual Rate and Vacation and Personal Leave Anniversary Dates

For purposes of determining the rate at which vacation is earned and accumulated and for purposes of determining additional or bonus vacation to be credited on the vacation anniversary date for an employee who moves from the NYS Teachers' Retirement System to a position subject to the Attendance Rules for Employees in New York State Departments and Institutions or from a position in the classified service of the Executive Branch of State service to a position in the Retirement System, service with the Retirement System shall be credited as State service and service in the classified or unclassified service of the Executive, Legislative or Judicial branch shall be credited as service with the Retirement System. The employee shall retain or be assigned vacation and personal leave anniversary dates in the same manner and subject to the same limitations as would apply if such movement were between two positions subject to the Attendance Rules for Employees in New York State Departments and Institutions.

P-2

C. Crediting of Service

For purposes of applying the various provisions (e.g., eligibility for sick leave at half-pay) of the Attendance Rules for Employees of the NYS Teachers' Retirement System or the Attendance Rules for Employees in New York State Departments and Institutions to employees who move to and from positions subject to those rules, previous service with the Retirement System shall be credited as State service and previous service in the classified or unclassified service of the Executive, Legislative or Judicial branch shall be credited as service with the Retirement System.

EFFECTIVE DATE AND TERMINATION
OF AGREEMENT: This agreement shall be effective on the twentieth day after it has been signed by both the Executive Director of the NYS Teachers' Retirement System and the President of the New York State Civil Service Commission. It may be terminated by either party upon giving 30 days' notice of such intent. The Retirement System and the Commission shall furnish each other with an official copy of its rules and regulations governing matters of attendance and leave by no later than the effective date of this agreement and, thereafter, shall also furnish copies of all amendments and revisions made therein.

TM 32 - No Substantive Changes - June 2009

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