1800 APPOINTMENTS

1840 (B) Transfers Between Similar Titles

.1 BACKGROUND

.110 Section 70.1 of the Civil Service Law establishes the general provisions for transfer to the same title or to another title provided the essential tests and qualifications for the titles are not dissimilar.

.2 POLICY

.210 Requirements and limitations

.211 Transfers without further examination to the same title under the jurisdiction of another appointing authority shall generally be approved provided they meet the policies for voluntary transfer as stated in Section 1840.

.212. Transfers without further examination to a different title shall generally be approved provided they meet the policies for voluntary transfer as stated in Section 1840, and the titles have been determined to be similar by the Division of Staffing Services.

.213 Titles shall be considered similar for the purposes of voluntary transfer where it has been determined that the successful performance of the typical duties and responsibilities for both titles require similar essential knowledges, skills and abilities based upon:

1. comparison of the types and contents of selection plans used to fill the titles, or
2. a comparison of the duties and responsibilities typical of the titles, or
3. comparison to determine whether the titles are in the same occupational field (see .412 (b) below).
   

.214 Titles in the same occupational field shall generally be considered to require similar essential knowledges, skills, and abilities provided:

1. the Division of Staffing Services has approved the inclusion of both titles within the occupational field, and
2. that special credential(s) are not required to successfully perform the essential duties of the title to which transfer is sought, or the nominee possesses the required credential(s).

.215 Interdepartmental titles existing within an agency are not generally included in the same occupational field as an agency's program titles.

.216 Titles which have no minimum qualifications, and/or where the critical knowledges, skills and abilities which must be possessed by the incumbents are of a basic and general nature such that most individuals are likely to possess such knowledges, skills and abilities shall generally be considered as similar for the purposes of voluntary transfer.

.4 PROCEDURES

.411 The agency having the position to be filled must receive prior approval for the transfer from their Staffing Services Representative before submitting the transaction.

.412 Upon an agency's written request to nominate an employee for transfer to a similar title the Division of Staffing Services will determine if the transfer is appropriate. This may include:

1. consulting with the Divisions of Classification and Compensation,
   Diversity Planning and Management, and Testing Services, as
   appropriate, to determine whether the titles are similar as stated in
   .210 above.
2. requesting from the agency a plan as to the occupational field(s)
   existing within that agency for the purposes of determining whether
   titles are similar as stated in .211 above.
3. requesting from the agency a description of the essential
   knowledges, skills and abilities required for successful performance of the typical duties and responsibilities of the titles in order to compare titles with different selection plans or titles in different occupational fields.

.413 If transfer from one title to another is appropriate, the Staffing Services Representative will determine if the proposed transfer meets the the requirements of Section 1840.

.414 When the Staffing Services Representative notifies the agency that the transfer is in order, the agency Personnel Office will notify the nominee, confirm that there are no reemployment lists which block the transfer, and initiate submission of the transaction.

.415 The Staffing Services Division will maintain a list of similar title determinations which will provide a precedent file for future transfers and denials of transfers.

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