1400 ELIGIBLE LISTS

1470 PLACEMENT ROSTERS

[The use of these rosters has been largely supplanted by Agency Reduction Transfer Lists. See the Policy Bulletins in 2200 Separations & Leaves.]

.1 BACKGROUND AND PURPOSE

Generally, placement rosters contain the names of permanent employees of New York State who may be affected by future abolition of positions, reductions in force, mandated reassignments, or reorganizations. Placement rosters are established to provide employment opportunities prior to layoff and reduce the number of employees who must be suspended or demoted as a result of a layoff. The names of certain permanent employees are placed on placement rosters pursuant to CSR 5.8.

.2 POLICY

.210 Establishment and Duration

A. Establishment

1. Placement Rosters are established when deemed appropriate by the Department of Civil Service.
2. Unlike regular examination eligible lists which are established as of a specific date, the names of permanent employees are interfiled on placement rosters as soon as the Department of Civil Service determines that they may be potentially affected by layoff, but not more than six months prior to the date of layoff.

B. Duration
Employees' eligibility for appointment from a placement roster continues only up to the date of layoff. The names of placement roster eligibles may be inactivated or removed by the Department of Civil Service before this date as described in .230 below.

.220 Placement of Names and Ranking

1. The names of eligibles will be placed on placement rosters for their current permanent title. Additionally, their names may be placed on placement rosters for similar titles at a similar salary grade level.
2. The names of eligibles added to placement rosters are interfiled regardless of when they are scheduled to be laid off, or regardless of the layoff unit in which they are currently employed.

3. The names of eligibles on placement rosters are not ranked. Any eligible on a placement roster may be considered for appointmen

.230 Removal and Restoration of Names

.231 Effect of Declination

*A. The names of eligibles who decline or fail to reply to an offer of employment from a placement roster certification shall be removed from the placement roster in the same manner as for preferred lists. (See 1450.230. )

B. The names of eligibles who have not been appointed prior to layoff shall be removed from the placement roster and be placed on preferred lists and reemployment rosters for all titles and locations for which they were originally eligible regardless of any declinations of employment resulting from certifications of the placement roster.

.232 Eligibles who are Reemployed
The names of eligibles who are appointed in a position in New York State Government are removed from active certification of the placement roster, in the same manner as for preferred lists. (See 1450.232.) In addition, their names continue in inactive status on the appropriate preferred lists and reemployment rosters after the date of layoff.

.233 Eligibles whose names have been removed from the placement roster due to declination or failure to reply may request cestoration prior to the date of layoff.

.240 Certification Limitations

.241 Certain eligibles may have their rights to be certified on a placement roster restricted by law, rule or policy.

1. Eligibles who will have their names placed on preferred lists pursuant to CSR 4.11 or 4.12 and who will be permanently reinstated or returned to a lower level position are eligible for certification from the placement roster only to positions in their layoff unit.
2. Eligibles who are serving part-time, and as of the date of layoff will not have served full-time in their title, or who will not have at least one year of permanent part-time service prior to their layoff, are restricted to certifications of the placement roster for part-time reemployment.
3. Eligibles may request that their names be restricted from specific certifications of the placement roster for good cause (See 1450. 440. )
4. The Department of Civil Service may restrict the names of eligibles who have resigned, or who have been terminated during probation from a position to which they were appointed as a result of a certification of a placement roster. (See 1450.440. )

.240 Temporarily Inactive Status

Eligibles may request to have their names temporarily inactivated on the placement roster. If the request is approved, their names will continue in inactive status on the preferred list and reemployment roster after the date of layoff unless and until eligibles request their names be reactivated. (See 1450.450.)

.4 PROCEDURES

.410 Certification, Canvassing, Interviewing and Reporting Results of Canvass of Placement Rosters

1. The procedures for certification of placement rosters are nearly identical to those described for preferred lists. (See 1450.410. )
2. Agencies must use form S-290.2; Placement Roster Canvass letter, when canvassing a placement roster.
3. Where appropriate, the Department of Civil Service may authorize an agency where a layoff is scheduled to occur to maintain and certify placement rosters of their own employees identified for layoff.

.420 Appointments from Placement Rosters (See also 1800 APPOINTMENTS)

1. Any eligible whose name appears on a placement roster certification may be appointed.
2. Appointments from a placement roster certification must be made with an effective date within 60 days from the date of the certification, and must precede the date of layoff.
3. All eligibles appointed from a placement roster certification must serve the same probationary period as if they had transferred to the position.
4. See the appropriate section of the payroll manual for the processing and coding of PR-75's.

.430 Restriction, Limitations and Exceptions

The procedures for placement rosters are nearly identical to those for preferred lists. (See 1450.430. )

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TM-10; 4/87

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