CONVERSION OF CONTINGENT PERMANENT EMPLOYEES
TO PERMANENT STATUS

THIS BULLETIN REPLACES POLICY BULLETIN NO. 88-02, ISSUED JULY 26, 1988 ON THE SAME TOPIC.

Since contingent permanent employees are in jeopardy of losing their jobs as a result of the return of incumbents, it is appropriate that they be removed from jeopardy as soon as it is feasible to do so. Recent determinations made by this Department concerning the rights of contingent permanent employees to retain a position and/or return to a hold item (See Policy Bulletin #94-03, issued December 7, 1994 in this section) require that we modify the State's policy on converting contingent permanent appointments to permanent.

Effective immediately, whenever a position becomes permanently vacant, or a hold released so an item is available for filling on a permanent basis, the contingent permanent employee who was first appointed to a position in that title whether he/she is currently serving or has been placed on leave, should be converted to permanent. Agencies may, however, designate organizational units or geographic areas within which conversions will occur.

Agencies should formulate consistent policy for eligibility for conversion and keep track of which titles and positions have contingent permanent employees serving, and from which contingent permanent employees are on leave. This is particularly important now that seniority based comparison is required where multiple contingent permanent appointments have been made to the same position and a former contingent permanent must return.

Periodically we will send out listings of employees who are serving on a contingent permanent basis in unencumbered items.

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