Invitation for Bids
Employee Benefit Card (EBC)
Invitation for Bids
ENTITLED: Employee Benefit Card (EBC)
Release Date: June 12, 2024
Bid Submission Due Date: August 14, 2024 3:00 p.m. ET
All inquiries, questions, filings and submission of Bids must be directed in writing to:
NYS Department of Civil ServiceAttn: Office of Financial Administration
Empire State Plaza, Swan Street Building, Core 1
Albany, New York 12239
E-mail: DCSprocurement@cs.ny.gov
Table of Contents
Invitation for Bids
Employee Benefit Card (EBC) IFB
Appendices
APPENDIX A - Standard Clauses for New York State Contracts, dated June 2023
APPENDIX B - Standard Clauses for All Department of Civil Service Contracts, dated March 2024
APPENDIX C - Information Security Requirements, dated March 2024
APPENDIX D - PLACEHOLDER
APPENDIX E - Insurance Requirements
Attachments
ATTACHMENT 1 - Offeror Affirmation of Understanding and Agreement
ATTACHMENT 2 - Procurement Lobbying Policy
ATTACHMENT 3 - Formal Offer Letter
ATTACHMENT 4 - Questions Template
ATTACHMENT 5 - NYS Department of Civil Service Debriefing Guidelines
ATTACHMENT 6 - PLACEHOLDER
ATTACHMENT 7 - Offeror Certifications Form
ATTACHMENT 8 - Non-Material Deviations Template
ATTACHMENT 9 - Key Subcontractors or Affiliates
ATTACHMENT 10 - PLACEHOLDER
ATTACHMENT 11 - Freedom of Information Law (FOIL) Request for Redaction Chart
ATTACHMENT 12 - Price Quotation Form
ATTACHMENT 13 - Bid Submission Checklist
ATTACHMENT 14 - PLACEHOLDER
ATTACHMENT 15 - Glossary of Defined Terms
Exhibits
EXHIBIT 1 - Employee Benefit Card Specifications
EXHIBIT 2 - Sample Empire Plan Employee Benefit Card and Card Carrier
EXHIBIT 3 - Sample Employee Benefit Card Envelope
EXHIBIT 4 - Sample Card Detail Report
EXHIBIT 5 - Sample Card Summary Report
EXHIBIT 6 - Sample Data Load Count Report
EXHIBIT 7 - Sample Address Change Report
EXHIBIT 8 - Sample Quarterly Performance Report
EXHIBIT 9 - Sample Empire Plan Card File Layout
EXHIBIT 10 - Employee Benefit Cards Production Scenarios
EXHIBIT 12 - Empire Plan Crosswalk