Occ. Code 8719830

DEPUTY SUPERINTENDENT FOR RECEPTION & CLASSIFICATION 3, M-3

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS

The Deputy Superintendent for Reception and Classification 3 is responsible for the overall management of the Downstate Correctional Facility’s reception and classification center and recommends, develops, and interprets policies and procedures governing the operation of the unit.  The incumbent is responsible for developing and implementing departmental policy; ensuring the correct security classification of each inmate; directing program activities for the permanent cadre population; assuming management responsibility in the absence of the facility’s Superintendent; and serving as a member of the Executive Committee. 

This position is classified at the Department of Corrections and Community Supervision (DOCCS).

DISTINGUISHING CHARACTERISTICS

DEPUTY SUPERINTENDENT FOR RECEPTION & CLASSIFICATION 3:  management level; responsible for overall management of the inmate reception and classification center located in the Downstate Correctional Facility.  

RELATED CLASSES

Incumbents of positions of Deputy Superintendent for Security Services, Deputy Superintendent for Program Services, and Deputy Superintendent of Correctional Health Care Facility, also work under the direction of a Superintendent of Correctional Facility and are responsible for the security, programming, and health care functions at a correctional facility.   

ILLUSTRATIVE DUTIES

Responsible for the overall administration of the Reception and Classification Program at the Downstate Correctional Facility.

• Collaborates with the Deputy Commissioner and the Central Office Classification and Movement Unit to recommend, develop, and interpret policies and procedures governing the operation of the Reception Unit.

• Directs, supervises, and approves the scheduling of the unit. 

• Ensures that specific diagnostic plans are developed and appropriate programs are established to meet the needs of individual inmates.

• For complicated cases, ensures that a comprehensive review of the inmate’s medical, educational, vocational, psychological, and behavior records is conducted and an individual diagnosis and treatment plan is developed. 

• Continually reviews the success and failure of procedures with staff, making necessary adjustments.

• Ensures that inmates are housed according to standards and processed through the program within the 30 day schedule.

• Ensures that department guidelines and policies are met without deviations unless authorized.

• Develops, implements, and conducts, as necessary, training for subordinate staff.

• Determines appropriate staffing assignments within the Reception/Classification Program.

• Continually evaluates and reports findings to Central Office and the Deputy Commissioner.

Develops and implements unit policy.

• Ensures the unit and facility policies are compatible.

• Ensures that all policies are carried out by staff.

• Recommends new policy or changes in facility policy as necessary to meet program goals or to conform to Main Office directives.

Ensures correct security classification of each inmate according to departmental policies and procedures.

• Orients and trains staff on a continual basis, as to the changes of policies, procedures, and other directives from Central Office.

• During the classification process, ensures that each inmate is correctly classified relative to security level, using departmental guidelines.

• Responsible for the transfer of each inmate to a facility matching his/her security designation.

• Ensures that staff establishes records for each incoming inmate, and processes records when the inmate is transferred to a facility.

Directs program activities for the permanent cadre population.

• Assigns inmates to appropriate work in the cadre.

• Ensures that inmate payrolls are accurately prepared and met.

• Responsible for education and recreation activities for the cadre inmates.

• Approves the scheduling and supervises special events.

• Supervises Ministerial, Volunteer Services, and Inmate Grievance Programs.

• Develops, initiates, and reviews proposals for new programs.

• Confers with inmates as necessary on requests for new programs, or problems with existing programs.

Assumes management responsibility when the Superintendent is absent or unavailable.

• Executes all department policy, rules, and regulations relating to all activities at the facility and provide necessary leadership.

• Discharges all normal functions of the Superintendent.

• Serves as Officer-of-the-Day on assigned weekends, holidays or other designated period. 

• Remains on call to receive all emergency or extraordinary messages at any time of the day or night for the period when acting as designated Officer-of-the-Day.

Supervises subordinate staff.

• Provides supervision, guidance, and oversight to subordinate staff, and intervenes and resolves problems as necessary.

• Determines and oversees staff assignments. 

• Approves leave and tracks time and attendance.

• Reviews, monitors, and evaluates staff performance. 

• Completes performance evaluations.

• Identifies training needs and arranges for provision of training.

• Manages and directs program activities by setting priorities and deadlines.

Oversees Superintendent procedures for inmate disciplinary cases and delegates responsibility to appropriate subordinate supervisors for less severe cases. 

• Acts in a quasi-judicial capacity in weighing all evidence and statements pertaining to disciplinary charges against an inmate.

• Evaluates evidence and makes decisions sustaining or dismissing charges.

• Establishes penalties within the framework of departmental procedures.

Serves as a member of the Executive Committee at the facility.

• Attends meetings with other Deputy Superintendents and management staff to discuss overall policies relating to the operation of the facility.

• Presents recommendations to resolve problems in the areas of reception and classification.

• Evaluates present activities and operations at the institution in collaboration with other members of the Executive Committee. 

• Implements directives of the Executive Committee concerning the reception and classification.

MINIMUM QUALIFICATIONS

Non-Competitive:  three years of experience in a position in the Department of Corrections and Community Supervision, including one year of experience in a position in a correctional program allocated at or equivalent to Grade 22.

Rev: 7/18

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.